Maintenance Supervisor

The successful candidate will take ownership over and be fully responsible for the operational fitness, maintenance and reporting of critical/essential mechanical and electrical equipment within the property including but not limited to essential cooling and power to comms rooms.

The following is a general list of roles and responsibilities required at Garden Studios.

Day to Day Activities

  • Lead a small team of trainees and runners in ensuring the studio premises and surrounding areas are always well functioning, tidy and welcoming. 
  • Completion of plant rounds to ensure all plant checked, recorded and highlight any potential plant failures 
  • Report Plant Defects to the Technical Facilities Manager and log on helpdesk
  • Responsible for issued reactive task/incidents reported through to completion. 
  • Report day to day activities detailed within help desk reports ensuring all reports sent at end of each day.
  • Work closely and cooperatively with the management team and other service providers working within the property.

Managing sub-contractors

  • Completion of site inductions for all staff and contractors  
  • Issuing and implementation of permit to work systems to preferred contractor.
  • Issuing and implementation of Limitation of Work Access system 
  • Review all sub-contractor RAMS issued and ensure all works are scheduled to be carried out in accordance with Garden Studios requirement
  • Review sub-contractor RAMS to ensure the risks to all hazards recognized are minimized by control measures stated.
  • Carrying out continuous sub-contractor monitoring
  • Responsible for ensuring helpdesk is updated and actions are remedied in a timely manner.
  • Ensure plant and system affected by the sub-contractor’s work remain in a stable and operable condition posing no risk to the buildings integrity or demise services to demise floors. 

Actions Required Due to Plant or Equipment Failure

  • Ensure the health and safety of all staff personnel where reasonably practicable. 
  • Ensure the integrity of the property and the plant etc.
  • Follow and assist failure procedures through until completion, aligned with reports.
  • Communicate the issues to the Technical Facilities Manager to ensure defect list are updated.
  • Stabilise the plant or any equipment failure to minimise/eliminate any issues to the customer’s equipment
  • Manage specialist contractors in event of incident/equipment failure
  • Continuous plant monitoring to ensure the situation remains stable
  • Procuring Materials or Equipment as and when required in budget

Compliance Tasks

  • Assisting the Technical Facilities Manager, but not limited to water treatment: (water flushing and tap temperatures)
  • Assist with Monthly, Quarterly, Bi Annual and Annual Compliance Testing
  • Completion of remedial works as required following completion of compliance testing (emergency lights) with updating appropriate health & Safety compliance documents.
  • Assisting the Technical Facilities Manager in relation to health and safety ensuring all site activities are compliant with health and safety legislation and safeguarding all persons within the building.
  • Responsible for the completion and documentation of the weekly fire alarm fire testing
  • Responsible for maintenance PPE and ensure checked on monthly basis.

Preventive maintenance

  • Responsible for the completion of PPM’s issued via the Technical Facilities Manager, these to include but not limited to the following: HVAC systems, Water systems, Fire alarm systems, Electrical systems.
  • Update PPM helpdesk and file paperwork accordingly aligning with compliance system. 
  • Ensure the Technical Facilities Manager is aware of remedial actions required and take ownership of the issue until resolved.
  • Complete critical and consumable spares check monthly and report to the Technical Facilities Manager as required

Technical Operations

  • To be an authorised person (AP)
  • Updating Defect List Sheet ensuring once reported works are booked in and followed up to completion updating relevant site folders.
  • Ensure Plantroom Ownership is adhered to keeping a clean and tidy standard throughout 
  • Tools to be checked and update the Technical Facilities Manager.

Knowledge and Skills/Business Acumen/ Education and Experience

  • Ability to obtain a deep understanding of the core business of as well as a basic understanding of general business practices.
  • Constantly demonstrates the ability to successfully operate critical equipment within the Site.
  • Communicates clearly and effectively. 
  • Shows a strong aptitude for troubleshooting and problem solving.
  • Strong verbal and written communication skills.
  • Strong attention to detail and organisational skills.
  • Strong judgment and instincts.
  • Able to prioritise in complex, fast-paced environment.
  • Demonstrates a willingness to attend on and off-site mandatory training as they are required. 

Interpersonal Skills

  • Insists on the highest standards from self and others.
  • Admits and takes ownership for mistakes.
  • Knows when to ask for help.
  • Keeps others informed of information that contributes to the performance of the team, department or company.
  • Engenders trust and respect in all working relationships.
  • A flexible approach to work is required as the post may involve some “out of hours” working.

The above is a guideline to the role and is not intended to be fully inclusive or exclusive of the duties required. Any of the above duties may be required to be changed / altered to suit our client’s ever-changing needs. It does not form part of your contract of employment.

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